Calculate payments with accuracy and confidence

Whether you’re charged with managing several subsidized child care programs or just one, KinderSystems can automate several functions that help you determine provider reimbursements, payments, and payment calculations based on attendance, market, or other factors.

  • Calculate provider reimbursements accurately and consistently.
  • Determine payments based on actual or contracted attendance, provider rates, market rates, or to meet any other state regulations.

The right platform backed by experienced support staff

KinderSystems works with you to identify the best platform to manage your program.

CARE by KinderSystems

Specifically designed for California center-based, alternative payment, and tuition programs, CARE by KinderSystems helps you effectively manage your child care subsidy and private-pay child care programs in a single integrated platform, backed by advanced technology.


Designed for statewide agencies, KinderTrack manages workflow processes, determines eligibility, and assigns care schedules to providers based on funding sources and family needs. Automatically calculate payments based on schedules, rates, and attendance. Issue and track payments, and perform your required state and federal reporting with ease.

Reconciling subsidy payments and late family fee payments eats up valuable staff time

With KinderSystems, families can make electronic payments and access their tuition records on the same platform. As a result, agencies experience far fewer phone calls from providers inquiring about their payments. Whether your center enrolls private-pay families, publicly funded families, or a combination of both, KinderSystems makes billing and processing payments easy. Government agencies can also use KinderConnect to easily look up agency payment status by provider or child.

You can quickly calculate:

  • Provider reimbursement and payments accurately and consistently, taking local differences into account.
  • Payments based on authorizations, actual attendance, contracted attendance, special needs, provider rates, regional market rates, state regulations, and more.
Reconciling subsidy payments and access their tuition records
Easily obtain payment information

Easily obtain payment information

CARE by KinderSystems’ Provider Portal allows California agency providers to receive payment information and attendance records online and reduce inquiry calls – improving customer service and increasing overall program efficiency.

No more missed invoices or overpayments

Your agency will never overpay a provider when you use KinderTrack. Our system stores regional market rates, as well as the rates of each provider, to ensure that reimbursement for child care services does not exceed the ceiling.

user-friendly solutions to streamline your operations,

Save time and improve outcomes

Built and supported by industry experts, our flexible, user-friendly solutions streamline your operations, save you money, and improve child care outcomes. With features including attendance tracking, simple payments, automated reporting, and more, KinderSystems’ suite of solutions takes the complexity and busy work out of your day. Discover solutions for:

Why trust KinderSystems for payment invoicing and tracking in your child care organization?

Our reliable software and team of industry experts help automate your workflow and stay secure — so you can spend more time making a difference in the lives of the children and families you serve.

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We host and maintain our databases in the United States so you can easily track and manage your payments across multiple subsidy programs.

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All KinderSystems solutions are built to meet HIPAA, FISMA, NIST 800-53 Rev. 5, and FERPA requirements, undergoing annual internal and third-party testing and third-party security audits, ensuring your data stays safe.

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We employ experts with a strong knowledge of the child care industry who have the ability to help your agency adapt to market and regulations changes quickly and accurately.

We believe in listening to our customers. We don't sell you a software solution – we partner with you and stand ready to help you achieve your goals.

We'll work with you to configure the solution that best meets your needs.


Specifically designed for child care agencies, KinderSystems offers an integrated suite of solutions that helps stakeholders manage child care programs from one core platform. Explore more solutions:

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Head Start Data Management

Stay compliant with performance standards and local regulations, manage eligibility and enrollment, coordinate services, monitor progress.

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Child Care Subsidy Management & Compliance

Manage child care subsidy cases, determine eligibility for families, and accurately distribute subsidies.

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Benefit from fraud detection and detection tools that use predictive analytics to find patterns of behavior that are outliers to the norm.

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Offer secure, contactless digital check-in and check-out via tablets or smartphones, making it more convenient for families and staff.

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Allow families to conveniently apply for child care online and submit their documentation securely.

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Wait List Management

Manage family inquiries, subsidy eligibility, wait lists, and match families to available funding sources.

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Audits &

Track data and create reports for your state or the federal government, including attendance, provider payment information, rosters, and more.

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Resource &

Match families with child care providers, access online referrals at any time, and make the enrollment process more efficient and user-friendly.

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Family Fee

Invoice families for fees and tuition, deduct fees from provider payment, and generate paper-based documents.

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Child Care Center Management

Manage all of the details of your child care program – including family and provider data, tuition calculation, invoicing, funding sources, and more.