KinderSystems can help you accurately capture your data

Accurately capture your data, confidently report your outcomes

Whether you’re responsible for overseeing multiple subsidized child care programs or just one, KinderSystems can help you:

  • Maintain data integrity with historical audit trails.
  • Share reporting responsibilities, using permission-based access controls.
  • Securely add, track, and manage data and report on outcomes.
  • Accurately track data to meet state or federal compliance.
  • Run reports to show information related to attendance, provider payments, and more.
  • Meet state ACF-801 monthly reporting requirements.
  • Customize reports to meet your agency’s’ or state’s needs.

The right platform backed by experienced support staff

KinderSystems experts work with you to identify the best reporting platform to manage your child care subsidy program.

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COPA by KinderSystems includes a Parent Portal online application that allows families to conveniently upload Head Start applications, along with supporting eligibility documents.

CARE by KinderSystems

Specifically designed for California center-based, Alternative Payment, and tuition programs, CARE by KinderSystems helps you effectively manage all of your child care subsidy and private-pay child care programs in a single integrated platform, backed by advanced technology.

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Track child attendance and services for all centers in your program. Print authorized timesheets that can be signed by parents, guardians, and providers for audit purposes.


Get automated alerts with CenterTrack in case of a missing document or when an action such as recertification is required.

Save time and improve outcomes

Built and supported by industry experts, our flexible, user-friendly solutions streamline your operations, save you money, and improve child care outcomes. With features including attendance tracking, simple payments, automated reporting, and more, KinderSystems’ suite of solutions takes the complexity and busy work out of your day. Discover solutions for:

kindersystems built and supported by industry experts, our flexible, user-friendly solutions

Why trust KinderSystems with child care subsidy management?

Our platforms and team of industry experts help automate your workflow and stay subsidy-compliant — so you can spend more time making a difference in the lives of the children and families you serve.

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We host and maintain our databases in the United States so you can easily track and manage your payments across multiple subsidy programs.

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All KinderSystems solutions are built to meet HIPAA, FISMA, NIST 800-53 Rev. 5, and FERPA requirements, undergoing annual internal and third-party testing and third-party security audits, ensuring your data stays safe.

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Our solutions and expert team are equipped to interpret federal and state reporting requirements, with the ability to adapt quickly and accurately to changes in regulations.

We believe in listening to our customers. We don't sell you a software solution – we partner with you and stand ready to help you achieve your goals.

We'll work with you to configure the solution that best meets your needs.


Specifically designed for child care agencies, KinderSystems offers an integrated suite of solutions that helps stakeholders manage child care programs from one core platform. Explore more solutions:

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Head Start Data Management

Stay compliant with performance standards and local regulations, manage eligibility and enrollment, coordinate services, monitor progress.

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Child Care Subsidy Management & Compliance

Manage child care subsidy cases, determine eligibility for families, and accurately distribute subsidies.

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Payment Calculation & Issuance

Calculate provider reimbursements and payments accurately and consistently.

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Benefit from fraud detection and detection tools that use predictive analytics to find patterns of behavior that are outliers to the norm.

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Offer secure, contactless digital check-in and check-out via tablets or smartphones, making it more convenient for families and staff.

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Allow families to conveniently apply for child care online and submit their documentation securely.

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Wait List Management

Manage family inquiries, subsidy eligibility, wait lists, and match families to available funding sources.

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Resource &

Match families with child care providers, access online referrals at any time, and make the enrollment process more efficient and user-friendly.

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Family Fee

Invoice families for fees and tuition, deduct fees from provider payment, and generate paper-based documents.

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Child Care Center Management

Manage all of the details of your child care program – including family and provider data, tuition calculation, invoicing, funding sources, and more.