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Spend less time on busy work and more time enriching the lives of the children and families you serve.

CenterTrack is a cloud-based, fully-secure software solution that enables childcare professionals to streamline and automate repetitive, labor-intensive reporting, data collection, and invoicing tasks.

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Powerful Automation Tools

CenterTrack automatically determines eligibility for multiple programs, calculates parent income information, loads attendance by center and classroom, tracks absence types and rates per child, and more.

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Engineered for Speed and Ease of Use

Complete and file state-required reports with the click of a button, or swiftly generate paperwork such as attendance sheets, fiscal data, and meal benefit forms. CenterTrack was designed with intuitiveness in mind, with well-defined areas, big buttons, appropriate spacing, and a directory tree menu.

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Fewer Errors, Better Transparency

Manage your state contract requirements and close reporting gaps instantly. All forms and reports generated in CenterTrack are state-compliant. Users receive automated alerts in the event of a missing document or when an action such as recertification is required.

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Total Classroom Management

Generate child rosters by program, center, or classroom. Keep track of school schedules and vacations. Monitor staff and child ratios, or zoom in to view individual child data and special needs requirements.

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Streamline operations and stay subsidy compliant. See what makes CenterTrack the solution you need.

A Flexible Childcare Operations Solution

If your center provides services to subsidized or full-fee families, and you need to report to the state, CenterTrack is the software solution for you.

This user-friendly and fully secured software not only eliminates gaps and minimizes manual error, but allows teams to stay on top of every aspect of case management with smart alerts and tracking features. Hosted by us and backed by our responsive support team, it all adds up to a fast, easy,  and cost-effective way to ensure state compliance.

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Detailed Tracking and Forms Management

CenterTrack’s attendance tracking capabilities ensure accurate and detailed roster lists and reports. Generate sign-in and sign-out sheets for every classroom or center; load and view monthly or weekly attendance sheets for each center, program, or class; and edit attendance by child, by day, or by month. Users can also print reports for monthly and annual filing.

All information and account transactions are recorded, so users can access historical data for viewing, reprinting, or audit purposes. CenterTrack’s search features allow users to explore records by family, parent or each child. Just choose the data fields and parameters to pull quick information or create advanced reports.

Smart Enrollment and Invoicing

In CenterTrack, enrollment is streamlined and automated. After a user enters basic family demographics and child information, forms flow freely by automatically populating relevant, related data. Instantly determine eligibility for multiple programs, generate completed notices (in English, Spanish, Korean or Mandarin), and calculate full and part-time family fees.

CenterTrack’s payment modules take the frustration out of accounting. With the Provider Payment Module, users can pay subcontracting providers, track provider rates, calculate payments, create statements, and generate exportable reports for transfer to external accounting systems.

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Fully Secured and Accessible Anywhere

To access CenterTrack, users simply log in to a secured website. There’s no desktop software to maintain or update. Child care administrators, case managers, enrollment specialists, teachers, and office staff all use the same, fully secured program. Permission-based program access allows directors to manage multiple locations and classrooms with ease while maintaining control over roles and privileges.

Not technologically-inclined? No problem. Every CenterTrack customer gains access to their own portal, hosted on our servers. Your system will periodically receive state-compliant updates. As with all of our solutions, you can rely on a team of dedicated specialists for support and answers to technical issues.

Try a Demo

Ready to see how CenterTrack can transform childcare management at your organization? Schedule a demonstration with us.

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