The most secure child care management platform built for California agencies

Specifically designed for California, CARE by KinderSystems is the backbone of our flexible, customizable, and easy-to-use platform. Whether you’re managing an Alternative Payment, center-based, or tuition program, you can use CARE to manage all of your programs from one unified platform, secured with the highest security standards in the industry.

Built to address your pain points

We understand that California contractors are being stretched to their limits as a result of the ever-changing regulations that continue to be imposed on them. We know your number one priority is to ensure that families have access to affordable, high-quality care – while also ensuring that you’re maintaining compliance with funding and reporting requirements.

To achieve that goal, you need affordable, quality software and experienced, responsive staff ready to assist you. CARE by KinderSystems is a standalone software system that allows you to automate manual workflows, allowing for customized workflows and maximum efficiency.

CARE by KinderSystems manages the following for California agencies:

Parent billing
Provider payments
Comprehensive reporting

Child attendance
Provider referrals
Case management

Compliance with state requirements
Maintain data integrity

Simplify enrollment and collect payments securely with FamilyPortal

Without an online solution, families struggle to find time to complete the subsidized child care certification and enrollment process. The paperwork involved is significant, and it can be difficult for families to attend in-person meetings while juggling the demands of family life and work. Agencies face steep print and mailing costs associated with paper file maintenance.

CARE by KinderSystems’ FamilyPortal streamlines enrollment, reduces administrative overhead, and provides convenience to families and agencies.

FamilyPortal lets families easily:

Make tuition and family fee payments online
Complete certification and enrollment documents electronically
Update personal information
Access provider information online

Get families matched quickly with Resource & Referral

California is experiencing a child care crisis, making finding affordable, high-quality child care even more of a challenge. With Resource & Referral, you can help match families seeking child care with appropriate child care providers. They can conveniently access online referrals directly from an agency’s website, at any time.

Resource & Referral allows families to:

Search and find providers
Request referrals online
Access online referrals at any time
Get matched with providers in their area

Resource & Referral helps agencies:

Facilitate the process of matching families with child care providers
Track provider trainings and professional growth activities
Make the enrollment process more efficient and user-friendly

Increase agency efficiency & gain insights with ProviderPortal

Without an online solution, your providers must rely on snail mail or in-person delivery to send and receive enrollment documents and attendance records. Because team members are caring for children during business hours, they’re unable to attend to administrative tasks during the day. With ProviderPortal, your child care providers can streamline their administrative processes, reduce print and mail costs, and maximize efficiency and convenience.

With ProviderPortal by KinderSystems, providers can:

Send and receive documents electronically
Download attendance sheets
Update Resource & Referral information online
Get payment status updates
Reduce the costs of mailing and printing

Why KinderSystems?

CARE by KinderSystems offers more than a software platform. We’re known for superior customer support as an industry leader in subsidized child care solutions.

We’ve been doing business in California for over 30 years.

Our team members serve as subject matter experts in California child care subsidy; many come from the field.

Our security standards are unmatched. Protecting the personal information of the children and family you server is our highest priority.

Our agency has been using CARE by KinderSystems since 2008. When we switched, we went from doing a lot of manual case management tracking to letting CARE do the tracking for us—and the product just keeps getting better.

The best part about KinderSystems is its people. Whether I need help running a report or interpreting new requirements, KinderSystems’ team members have been there to provide technical support and professional guidance. Because most of their team has worked in the child care subsidy space, they understand our priorities and are ready to answer our questions.

It’s critical that the solution we use to manage sensitive personal and financial data meets the most stringent security requirements. We feel confident using KinderSystems, because we know the platform is hosted in the United States and regularly undergoes both internal and third-party testing to ensure our organization’s data stays protected.

Child care subsidy eligibility, rules, and regulations are constantly changing—especially in California. We love that KinderSystems updates its platform in real time so that we can capture the right data and run the reports we need to remain compliant.

CARE by KinderSystems has the flexibility to meet the diverse needs of California agencies. We realize one size doesn't fit all and work closely with our customers. We don't sell you a solution – we partner with you and stand ready to help you achieve your goals.